PoC 3.12: Personnel & Administration (Defence HRMS & Works)

Functional Objective: Covers Personnel and Administration (P&A) Branch handling 1,750+ military and civilian personnel across CSD HO, 5 RM Offices, and 34 Depots. Features hierarchical organization trees, dual-reporting mechanisms, postings/transfers, leave management, medical reimbursement advances/claims, legal case tracking, and estate & works infrastructure maintenance.

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🎥 PoC Video Demonstration

Defence HRMS, Dual-Reporting Hierarchy & Medical Claims

Demonstrates military/civilian employee master, posting order workflow, employee self-service medical advance claim, and fixed asset tracking.

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📋 Core Functional Capabilities

• Dual-Reporting Organizational Tree: Dynamic representation of military deputation officers and civilian administrative cadres across depots and headquarters.
• Posting & Transfer Orders: Workflow-driven issuance of movement orders, handover-takeover checklists, and last pay certificate generation.
• Medical Advances & Reimbursements: Online submission of medical claims with bill attachments, multi-stage approval, and direct F&A payment disbursement.
• Estate & Fixed Asset Management: Tracking depot physical assets, cold-storage infrastructure, material handling equipment (forklifts/racks), and routine maintenance schedules.

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🏗️ Technical Architecture & DocType Mapping

In Business M and Framework M, this domain is powered by native, metadata-driven DocTypes, async controllers, and distributed ledger adapters:

Active Business M DocTypes

Employee, CompanyMember, ExpenseClaim, Asset, AssetMovement, AssetCategory, ManagementApproval

graph LR
    User["Stakeholder Portal / Desk"] --> Gateway["API Gateway"]
    Gateway --> Controller["Domain Controller & RBAC"]
    Controller --> DB[("PostgreSQL / RLS Master")]
    Controller --> Relay["Outbox Relay Worker"]
    Relay --> TB[("TigerBeetle Immutable Ledger")]

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🧪 Verifiable Test Script (Human Review Flow)

Follow these steps in the running Business M instance to replicate the live PoC demonstration:

1. Access Domain Desk: Log into the web desk or local POS at the designated endpoint for this role.
2. Execute Transaction Flow: Follow the standard maker-checker workflow to create and submit the source document.
3. Verify Audit Trail & Ledger: Inspect the generated transfer ID, status transitions, and read-model balances.
4. Inspect Air-Gapped Sync (if applicable): Ensure zero cloud secrets on disk and verify cryptographic signing.